JOB VACANCY

The Innovation and Training Park (ITP) Prizren is creating an innovation ecosystem through bringing together major actors in the innovation system, therefore support the entrepreneurial innovation. These actors include innovative, technology-oriented and creative businesses and start-ups, educational institutions, vocational training providers, civil society organizations and public stakeholders. For more information see: https://itp-prizren.com/ .

Innovation and Training Park (ITP) in Prizren is seeking to fill the position of:

Project Assistant (Administration, MEAL & Communications)

Digital Innovation Gateway for Kosovo (DIG-4K)Project

PROGRAM SUMMARY

Co-funded by the European Union and the Government of Kosovo, the Digital Innovation Gateway for Kosovo (DIG-4K) project seeks to harness and foster digital transformation in Kosovo. The initiative is led by the Innovation and Training Park (ITP) Prizren in partnership with six domestic implementing partners and one affiliated entity (private sector, public sector, academia and CSO’s) and aims to establish Kosovo as a hub for digital innovation and training. The project's objectives revolve around empowering local businesses, educational institutions, civil society organizations, and public stakeholders, thereby creating an ecosystem that supports entrepreneurial success and drives digital innovation at local, national, and regional levels. DIG-4K targets a wide range of groups including MSMEs, startups, industry associations, technology firms, public sector entities, educational institutions, CSOs, and rural communities. Work pages of the project include: 1. Project Management and Coordination,

1. Digital Transformation Centre - Advisory Services, 3. Digital Skills Academy, 4. Tech Access and Testing Lab, 5. Funding and Investment Support, 6. Ecosystem Development and Networking, 7. Upscaling, Exploitation, Communication, and Dissemination.

MAIN TASKS AND RESPONSIBILITIES

Administration and Support:

• Provide administrative support to ensure efficient project operations, including scheduling meetings, organizing files, managing calendars, and coordinating logistics for project events and workshops.
• Assist with documentation management, including the preparation and archiving of reports, project files, and meeting minutes.
• Facilitate internal and external communication across team members and stakeholders.

Monitoring, Evaluation, Accountability and Learning (MEAL):

• Support the implementation of MEAL processes and assist in data collection, entry, and analysis to monitor project progress and outcomes.
• Assist in maintaining a database of project indicators, outcomes, and milestones to track progress toward project goals.
• Compile and prepare MEAL reports and summaries for internal review and donor reporting requirements.
• Coordinate with partners to gather relevant MEAL data and support training on data collection and reporting processes.

Communications and Outreach:

• Assist in developing and executing communication materials, such as newsletters, social media content, website updates, press releases, and reports to increase awareness of the DIG-4K project.
• Support the preparation and organization of project events, webinars, and workshops, ensuring promotional materials and communications align with project branding and goals.
• Maintain a database of project media assets (e.g., photos, videos) and contribute to storytelling efforts to highlight project success stories.
• Respond to communication inquiries and support the creation of content that promotes project impact.

Coordination and Collaboration:

• Collaborate closely with other team members, including the Team Leader, Digital Innovations Coordinator, and Finance and Compliance Officer, to ensure consistent communication and workflow.
• Facilitate partner engagement by assisting in the organization of project updates, events, and meetings, ensuring clear communication of logistical details.
• Support the integration of MEAL findings into communications materials to reflect project progress and impact accurately.

Supervisory Responsibility: None

Reports Directly To: Team Leader

Works Directly With: Six implementing partners, ITP’s: Operations Unit,

Finance & Compliance Unit, and the Technical Support/Business Development Unit.

REQUIRED QUALIFICATIONS, COMPETENCIES, AND EXPERIENCE

Qualifications

• Bachelor’s degree in business administration, Communications, Social Sciences, Project Management, or a related field.

Competencies

• Organizational Skills: Excellent organizational and time management skills with an attention to detail.
• Communication Skills: Strong verbal and written communication skills for creating content, interacting with stakeholders, and supporting project events.
• Data Management Skills: Familiarity with data collection, entry, and basic analysis for MEAL purposes.
• Adaptability: Ability to adjust to shifting priorities and work in a fast-paced, dynamic environment.
• Tech Proficiency: Competence with MS Office applications, especially Excel, Word, and PowerPoint; knowledge of social media platforms is an asset.

Experience

• Minimum of 2 years of experience in administrative support, communications, or MEAL, preferably within a project-based or international development setting.
• Experience supporting event planning, organizing files and documents, and maintaining records.
• Familiarity with MEAL processes, data management, or communications is a plus.

Job Location: Innovation and Training Park (ITP) Prizren, Ukë Bytyqi, p.n. 20000 Prizren, Kosovo

Expected start date: 1 January 2025

Project Duration: 48 months

Deadline for application: 26 November 2024

How to Apply?

Interested and qualified candidates are invited to submit their electronic application in English, in PDF format, to [email protected] :

• CV (Europass template recommended)
• Letter of motivation
• Diploma(s), references/recommendations

Subject of the email: Applicant’s Name & Surname – Project Assistant – DIG-4K

Applications that do not meet these rules will not be considered!

Only short-listed candidates will be contacted and invited to the next stage of recruitment.

ITP encourages female candidates, candidates from ethnic communities, and candidates with a disability to apply.

*Disclaimer Data Privacy

ITP is committed to ensuring the security and protection of the personal information we process.

Declaration of Consent

You agree that your personal data will be used for the purpose of the recruitment process, only. The information will only be accessed by recruitment staff and panel members. You understand that your data will be held securely and will not be distributed to third parties. You have a right to change or access your information. You understand that your personal data will be deleted after six months when this information is no longer required for this purpose.