REQUEST FOR OFFERS FOR “Printing of Visibility Materials”
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Caritas Switzerland Country Office for Kosovo
Prishtinë
Te tjera
Përshkrimi

REQUEST FOR OFFERS FOR “Printing of Visibility Materials”

Date of invitation:

03.05.2024

RfO No.

02-2024

We kindly ask you to submit your offer for the Printing of Visibility Materials, following the details in this document. Completed offers may be submitted on or before 30 May 2024.

Late offers will not be accepted and will not be considered for evaluation.

1) Method of submission:

2) General conditions:

  • The financial offer must be in EURO, the list price must be exempt from VAT.
  • The offer shall remain valid for 30 days from the deadline for the Submission of Offer.
  • The deadline for the Submission of Offer is by 30 May 2024, COB
  • Documents may be submitted in English or Albanian.
  • Expected date for contract award: 15 June 2024.
  • CACH will sign a framework agreement with the Service Provider for the period of June 2024 – December 2025, while will order the designing of materials according to the dynamics of the development of activities based on the respective positions stipulated in the contract.
  • The printing company must be in continuous contact with the CACH representative with regard to the project needs.
  • The bidder must appoint a focal point/person that will be a first contact relating provision of services for CACH.
  • Invoices should be provided with VAT excluded.

3) Documents to be submitted:

  1. Filled-in Form as provided in Annex 1
  2. Filled-in Form as provided in Annex 2
  3. Latest Business Registration Certificate
  4. VAT registration certificate
  5. At least three (3) references for similar services, from clients over the last three years, including contact information of these clients
  6. Evidence of previous work (portfolio)

4) Evaluation Criteria:

  • The best-completed offer, with the most affordable price

 

  1. Fulfilment of technical requirements
20%
  1. Availability of designing materials
25%
  1. Portfolio, references, experience
35%
  1. Price offered for provision of services
20%

The offer that complies with all the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.

CaCH is not bound to accept any offer, award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s/Service Provider’s preparation and submission of an offer, regardless of the selection outcome.

CaCH encourages every prospective Supplier/Service Provider to avoid and prevent conflicts of interest, by disclosing to CaCH if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this request for offers.

CaCH implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against CaCH, as well as third parties involved in CaCH activities. CaCH expects its suppliers to adhere to the Code of Conduct.

Thank you and we look forward to receiving your Offer!

Sincerely,

Caritas Switzerland in Kosovo

Annex 1:

A. PROJECT DESCRIPTION:

Caritas Switzerland in Kosovo is a non-governmental organization dedicated in implementing projects in early childhood education, diaspora and repatriated people, agriculture, and environmental issues, aiming in improving lives of all communities in Kosovo. With a focus on promoting community empowerment, equality, and sustainable development, Caritas Switzerland works tirelessly to address the diverse needs of communities in the field of education, environment, and agriculture. With a commitment to solidarity and compassion, Caritas Switzerland plays a vital role in fostering positive change and promoting the well-being of the people of Kosovo.

Top of Form

In order to fulfill the reorganizational (all projects) needs, caritas Switzerland in seeking a individual/company for designing the visibility materials.

List of projects:

  • TAKE - Together Advancing Kosovo’s Training and Employment within the Education Sector
  • MARDI - Municipal Action for Reintegration and Diaspora
  • YENI - Youth Environmental Impact
  • EREA - Empowering Rural Economies in Agriculture

B. TECHNICAL DESCRIPTION:

No.

Detailed specification/description required

Your Responses

Yes, we will comply

No, we cannot comply

Maximum delivery time

  1.  

Roll-up banner

Dimensions: 80x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

     
  1.  

Roll-up banner

Dimensions: 85x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

     
  1.  

Roll-up banner

Dimensions: 100x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

     
  1.  

Roll-up banner

Dimensions: 120x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

     
  1.  

Roll-up banner

Dimensions: 150x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

     
  1.  

Business card

print on both sides

White paper 300 gr

     
  1.  

Printing business card

print on both sides

Eco paper 300 gr

     
  1.  

Notebook with color print of logo

Spiral Eco

300 gr cover; 80 gm inside

A5/ B5 Leather Notebook

Engraved logo

     
  1.  

Notebook with engraved logo

Spiral Eco

300 gr cover; 80 gm inside

A5/ B5 Leather Notebook

     
  1.  

Notebook with color print of logo

Glue binding

300 gr cover; 80 gm inside, lined

A5/ B5 Hard covers notebook

Printed logo/branding

     
  1.  

Mugs with logo print in color

Color: white

     
  1.  

Sticker custom cut (Sq. meter)

PVC Outdoor

     
  1.  

Pens with engraving

Material: metal

     
  1.  

Pens with printing

Material: recycled paper

     
  1.  

Leaflet Print A4

A4 4 pages (folded double side)

Color / Digital Print

150 GSM Paper

     
  1.  

Folders

Eco Print A4

Material: Eco paper

300 gsm

     
  1.  

Folders

A4, normal paper, plastered, with business card pocket

300 gsm

     
  1.  

Printing photos /plaques

Material: Wood poster

     
  1.  

Printing calendar (12 pages)

Format A5 200 GSM paper

Spiral binding

Triangle Base (hard)

     
  1.  

Printing calendar (1 page - color)

Dimensions: 70x50 cm

Material: wood poster laminated

     
  1.  

Printing unfolded flyer A4/A5 (2 Pages)

Two-sided print

     
  1.  

Printing brochure

A5 8 pages / stapled.

Color / Digital Print

150 GSM Paper

     
  1.  

Printing brochure

A5 16 pages / stapled

Color / Digital Print

150 GSM Eco Paper

Cover paper 250 GSM

     
  1.  

Printing brochure (up to 160 pages)

A4 160 pages / Glue Binding

Color / Digital Print

80 GSM paper inside

Cover 300 GSM Paper (laminated)

     
  1.  

Notebook cover pages Eco A5/ B5 Notebook

Black leather covers

100 pages

200 pages

Lined paper

300 gr cover; 80 gm inside

Section sewn binding

Engraved logo

     
  1.  

Sticker custom cut (Sq. meter)

PVC Outdoor

Laser cutting

Color printing

     
  1.  

Flyer/Leaflet unfolded (2 pages)
A4 (21 x 29.7 cm)

Full color print, double sided print (both front and back)

150 GSM Eco Paper

     
  1.  

Flyer/Leaflet unfolded (2 pages)
A5 (14.8 x 21 cm)

Full color print, double sided print (both front and back)

150 GSM Eco Paper

     
  1.  

Printing brochure

A5 8 pages / stapled

Color / Digital Print

150 GSM Eco Paper

Cover paper 250 GSM

     
  1.  

Printing brochure

A5 32 pages / stapled

Color / Digital Print

150 GSM Regular Paper

Cover paper 250 GSM

     
  1.  

Flash drives, branded

Wood or metallic material

Storage space 16 GB

Storage space 32 GB

Storage space 64 GB

Logo(s) to be printed on the USB key.

     
  1.  

Branded fridge magnets

Round shape, flat. Not sure if needed. If Caritas will ever use

Color print

     
  1.  

Report including layout

A4, 34 – 60 pages

Color print,

120 gsm inside, color

Cover page 300 gsm, color

     
  1.  

Repeat Backdrop banner.

2.5m*4m

Color print, with logos

With supporting stand structure

     
  1.  

Photo booth frame board

Material: cardboard or forex

Dimensions: 1.5m x 2 m

Color print

     
  1.  

Tote bags

Waterproof material, with long handles

Size: standard

Color: beige

Color print of logo

     
  1.  

A5/ B5 Notebook

Black leather covers

100 pages

Lined paper

300 gr cover; 80 gm inside

Section sewn binding

Engraved logo

     
  1.  

Vest unisex

Size: S - XL
Color: red

Color print of logo

Protective clothing with good visibility, front zipper.

     
  1.  

Cap, unisex

Color: red

The cap size should be for adults or free size;

At the back there should be a belt so that the cap size can be adjusted;

The cloth should be washable, cotton, strong and not compressed;

Color print of logo

     
  1.  

Sticker custom cut (Sq. meter)

PVC Outdoor

Laser cutting

Color printing

     
  1.  

Flyer/Leaflet unfolded (2 pages)
A4 (21 x 29.7 cm)

Full color print, double sided print (both front and back)

150 GSM Eco Paper

     
  1.  

Flyer/Leaflet unfolded (2 pages)
A5 (14.8 x 21 cm)

Full color print, double sided print (both front and back)

150 GSM Eco Paper

     
  1.  

Printing brochure

A5 8 pages / stapled

Color / Digital Print

150 GSM Eco Paper

Cover paper 250 GSM

     
  1.  

Printing brochure

A5 16 pages / stapled

Color / Digital Print

150 GSM Eco Paper

Cover paper 250 GSM

     
  1.  

Printing brochure

A5 32 pages / stapled

Color / Digital Print

150 GSM Regular Paper

Cover paper 250 GSM

     
  1.  

Flash drives, branded

Wood or metallic material

Storage space (min. 16 GB)

Logo(s) to be printed on the USB key.

     
  1.  

Branded fridge magnets

Round shape, flat. Not sure if needed. If Caritas will ever use

Color print

     

Annex 2:

Use the following form to submit your Financial Offer:

No.

Printing Services

Unit

Price

(Without VAT €)

  1.  

Roll-up banner

Dimensions: 80x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

   
  1.  

Roll-up banner

Dimensions: 85x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

   
  1.  

Roll-up banner

Dimensions: 100x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

   
  1.  

Roll-up banner

Dimensions: 120x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

   
  1.  

Roll-up banner

Dimensions: 150x200cm

Roll up Banner.

Print material Eco-Solvent Roll Up Blackout

   
  1.  

Business card

print on both sides

White paper 300 gr

   
  1.  

Printing business card

print on both sides

Eco paper 300 gr

   
  1.  

Notebook with color print of logo

Spiral Eco

300 gr cover; 80 gm inside

A5/ B5 Leather Notebook

Engraved logo

   
  1.  

Notebook with engraved logo

Spiral Eco

300 gr cover; 80 gm inside

A5/ B5 Leather Notebook

   
  1.  

Notebook with color print of logo

Glue binding

300 gr cover; 80 gm inside, lined

A5/ B5 Hard covers notebook

Printed logo/branding

   
  1.  

Mugs with logo print in color

Color: white

   
  1.  

Sticker custom cut (Sq. meter)

PVC Outdoor

   
  1.  

Pens with engraving

Material: metal

   
  1.  

Pens with printing

Material: recycled paper

   
  1.  

Leaflet Print A4

A4 4 pages (folded double side)

Color / Digital Print

150 GSM Paper

   
  1.  

Folders

Eco Print A4

Material: Eco paper

300 gsm

   
  1.  

Folders

A4, normal paper, plastered, with business card pocket

300 gsm

   
  1.  

Printing photos /plaques

Material: Wood poster

   
  1.  

Printing calendar (12 pages)

Format A5 200 GSM paper

Spiral binding

Triangle Base (hard)

   
  1.  

Printing calendar (1 page - color)

Dimensions: 70x50 cm

Material: wood poster laminated

   
  1.  

Printing unfolded flyer A4/A5 (2 Pages)

Two-sided print

   
  1.  

Printing brochure

A5 8 pages / stapled.

Color / Digital Print

150 GSM Paper

   
  1.  

Printing brochure (up to 160 pages)

A4 160 pages / Glue Binding

Color / Digital Print

80 GSM paper inside

Cover 300 GSM Paper (laminated)

   
  1.  

Notebook cover pages Eco A5/ B5 Notebook

Black leather covers

100 pages

Lined paper

300 gr cover; 80 gm inside

Section sewn binding

Engraved logo

   
  1.  

Sticker custom cut (Sq. meter)

PVC Outdoor

Laser cutting

Color printing

   
  1.  

Flyer/Leaflet unfolded (2 pages)
A4 (21 x 29.7 cm)

Full color print, double sided print (both front and back)

150 GSM Eco Paper

   
  1.  

Flyer/Leaflet unfolded (2 pages)
A5 (14.8 x 21 cm)

Full color print, double sided print (both front and back)

150 GSM Eco Paper

   
  1.  

Printing brochure

A5 8 pages / stapled

Color / Digital Print

150 GSM Eco Paper

Cover paper 250 GSM

   
  1.  

Printing brochure

A5 16 pages / stapled

Color / Digital Print

150 GSM Eco Paper

Cover paper 250 GSM

   
  1.  

Printing brochure

A5 32 pages / stapled

Color / Digital Print

150 GSM Regular Paper

Cover paper 250 GSM

   
  1.  

Flash drives, branded

Wood or metallic material

Storage space (min. 16 GB)

Logo(s) to be printed on the USB key.

   
  1.  

Branded fridge magnets

Round shape, flat. Not sure if needed. If Caritas will ever use

Color print

   
  1.  

Report

A4, 34 – 60 pages

Color print,

120 gsm inside, color

Cover page 300 gsm, color

   
  1.  

Repeat Backdrop banner.

2.5m*4m

Color print, with logos

With supporting stand structure

   
  1.  

Photo booth frame board

Material: cardboard or forex

Dimensions: 1.5m x 2 m

Color print

   
  1.  

Tote bags

Waterproof material, with long handles

Size: standard

Color: beige

Color print of logo

   
  1.  

A5/ B5 Notebook

Black leather covers

100 pages

Lined paper

300 gr cover; 80 gm inside

Section sewn binding

Engraved logo

   
  1.  

Vest unisex

Size: S - XL
Color: red

Color print of logo

Protective clothing with good visibility, front zipper.

   
  1.  

Cap, unisex

Color: red

The cap size should be for adults or free size;

At the back there should be a belt so that the cap size can be adjusted;

The cloth should be washable, cotton, strong and not compressed;

Color print of logo

   
  1.  

Sticker custom cut (Sq. meter)

PVC Outdoor

Laser cutting

Color printing

   
  1.  

Flyer/Leaflet unfolded (2 pages)
A4 (21 x 29.7 cm)

Full color print, double sided print (both front and back)

150 GSM Eco Paper

   
  1.  

Flyer/Leaflet unfolded (2 pages)
A5 (14.8 x 21 cm)

Full color print, double sided print (both front and back)

150 GSM Eco Paper

   
  1.  

Printing brochure

A5 8 pages / stapled

Color / Digital Print

150 GSM Eco Paper

Cover paper 250 GSM

   
  1.  

Printing brochure

A5 16 pages / stapled

Color / Digital Print

150 GSM Eco Paper

Cover paper 250 GSM

   
  1.  

Printing brochure

A5 32 pages / stapled

Color / Digital Print

150 GSM Regular Paper

Cover paper 250 GSM

   
  1.  

Flash drives, branded

Wood or metallic material

Storage space (min. 16 GB)

Logo(s) to be printed on the USB key.

   
  1.  

Branded fridge magnets

Round shape, flat. Not sure if needed. If Caritas will ever use

Color print

   

5) Responsibilities of the Service Provider:

  • Present draft versions for designing of visibility materials for comments and review before finalization.
  • The Service Provider shall deliver the services within 7 days, one week after Contract signature/Order, while the CaCH shall check/review the materials in the following 2 days.

The Service Provider is obliged to be in constant contact with designated persons from the CACH, respectively from the TAKE Project for any required assistance/change regarding the materials until finalized.

  • CaCH reserves the rights on all information/documents pertaining to this project, which the Service Provider may come into contact within the performance of his/her, duties under this service. It shall strictly remain the property of the CaCH who shall have exclusive rights over its use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in any other form, without written consent of the CaCH.
  • Upon signing the contract, in case of unsatisfactory performance, CaCH will request to the selected company so that the work/materials must be changed/fixed. If the work done fails to meet expectations, the contract will be terminated by seven (7) days prior written notice.
  • The selected Service Provider must strictly adhere to the instructions according to the CaCH Corporate Design Manual and donor visibility rules, which will be given after signing the contract.

6) Service Provider’s identification:

Service Provider

Official name:

 

Fiscal Number/UIN:

 

Address:

 

City/Municipality:

 

Contact Person:

 

Phone:

 

E-mail:

 

Date:

 

Signature and stamp:

 

     

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