he British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Subcategory: Estates
Job Description (Roles and Responsibilities)
About us:
The British Embassy in Pristina is part of a world-wide network, representing British political, economic and consular interests overseas.
The British Embassy in Pristina is looking for an enthusiastic and skilful Corporate Services Officer, who will lead on the operational delivery of the British Embassy Pristina residential and non-residential estates to ensure a safe and compliant platform, as per FCDO standards and policies on Estates, Accommodation, and Health & Safety.
This role requires a proficient team-player, who will be collaborating with a wide range of stakeholders including Estates, Security and Network Directorate (ESND), the Regional Technical Lead (RTL), Head of Corporate Services (HCS), a range of suppliers, and all UKB staff members and their families, to ensure property management compliance. The jobholder will be responsible for supporting the arrival and departures process of the UK based staff and their families, providing accommodation with furniture and furnishings, as well as ongoing planned and ad-hoc property maintenance support. The job holder will serve as the Embassy’s Health & Safety contact point, ensuring compliance and supporting implementation of recommendations from Health & Safety inspections.
The jobholder will manage the relevant estates budgets, as well as procure estates and other office related products and services, in line with FCDO Finance and Procurement guidelines. The job holder will also line manage the Maintenance Assistant.
The job holder will be part of the Corporate Services team and is line managed by the Head of Corporate Services. This is a key role in a busy Embassy, and the job holder will need to engage with people at all levels and deliver results with value for money for the Embassy.
The role entails:
Estate Supervision - 70%:
Finance and Procurement activities (20%):
Team support (10%):
Other duties as required by Line manager and Mission's needs.
Resources managed (staff and expenditure): This role will line manage the Maintenance Assistant.
Resources Managed: Budget responsibility for the estates and other related elements of the Mission’s local budget.
Responsibility for efficient management of Embassy Estates (currently 8).
Essential qualifications, skills and experience
Our ideal candidate has:
Desirable qualifications, skills and experience
Good to have :
Required behaviours: Changing and Improving, Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working Together
Application deadline: 11 September 2024
Grade: Administrative Officer (AO)
Type of Position: Full-time, Fixed term, with possibility of renewal
Working hours per week: 36 net hours
Region: Europe, Eastern Europe & Central Asia
Country/Territory: Kosovo
Location (City): Pristina
Type of Post: British Embassy
Number of vacancies: 1
Salary Currency: EUR
Salary: € 1,298.06
Start Date: 21 October 2024
Other benefits and conditions of employment
This is a fixed-term, full-time contract for 5 working days per week. The probation period of this role is 6 months. The contract is awarded on annual basis, with a possibility of extension.
The successful candidate will be subject to confirmation of a background check and security clearance. Candidates that are not able to do so will not be able to take up post.
The successful candidate is required to start as soon as possible. Working hours are 36 net hours per week, within Embassy’s core hours Monday-Thursday 08:00-16:30 and Friday 08:00-14:00.
Employees recruited locally by the British Embassy in Pristina are subject to the Terms and Conditions of Service according to local employment law in Kosovo, as interpreted by the Foreign, Commonwealth and Development Office.
All applicants should have the right to live and work in Kosovo. The British Embassy does not sponsor for work permits.
The Embassy has an active Learning and Development committee with regular opportunities for professional development.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Any questions you may have about this position will be answered during the interview, should you be invited.
Information about the Foreign, Commonwealth and Development Office Success Profiles Framework can be found on this link: Success Profiles - Gov.Uk.
Check your application before you submit your application, as you will not be able to make any changes once submitted.
The British Embassy will never ask you to pay a fee or money to apply for a position.
Learning and Development Opportunities: The British Government offers its staff a range of formal and informal learning and training opportunities which include job shadowing and exchanges, sector-focused training courses, seminars and external training opportunities, with individual learning plans dependent on training needs. There are a number of FCDO corporate services related courses to be completed once the candidate has been recruited. The job holder will be completing Estates related training and Fire Safety training.
Working Patterns: Standard working hours are from 08:00-16:30 from Monday to Thursday and 08:00-13:30 on Fridays. This role will require occasional out-of-hours work including evenings and weekends, which will be compensated with time off in lieu (TOIL) or occasionally overtime.
Additional information
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
*Please refer to the “Common European Framework of Reference for Languages”. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.