Role:                Receptionist / Office Manager

GDS Group is a global project intelligence company dedicated to helping the world's largest enterprises meet the challenges posed by a fast-moving, digital disruptive business environment. 

Over the past 5 years we’ve worked with 95% of the Fortune 2000 and our solution provider clients include most, if not all the well-known B2B giants including Google, Microsoft, Oracle, IBM, AWS, Dell EMC, HPE and SAP to name a few.

Enlightening, educating and equipping executives to solve today’s business challenges with tomorrow’s knowledge and solutions. We work with large enterprises ($1+ billion turnover) to gather information on their most pressing projects, a process we call "Project Intelligence". We use this intelligence to facilitate partnerships with qualified solution providers with proven success in the challenge area.

Finally, we share published insight with our executive community, providing a roadmap to overcome today's major challenges. CIOs, CMOs, CxOs from every industry attend GDS Group events to take their companies and their careers further.

Job Description

At GDS Group smooth processes and systems are the key to our success. We’re in need of a full-time Receptionist/office manager with excellent organizational skills and a personable disposition to keep them thriving. You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety.  

Responsibilities

• Maintain office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
• Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
• Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list
• Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and ensuring COVID-19 policies and procedures are adhered to
• Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office.
• Ensure peak organizational operations and provide preventative measures by identifying issues
• Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified 
• Manage schedules, calendars, and appointments

Skills and Qualifications

• 2+ years of office management experience
• Strong time-management and people skills, flexibility, and multitasking ability
• Advanced computer skills and experience with online platforms
• Proficiency in Microsoft Office, with an aptitude to learn new software and systems
• Numerate and able to use Excel, experience with Salesforce would be beneficial
• Engaging personality and optimistic outlook
• Ability to handle confidential information

If you are interested in this role, please apply by sending your CV in English only to [email protected]

Only shortlisted candidates will be contacted and invited to the next stage of recruitment

About GDS Group and what we do:

GDS Group helps C-level executives carry out their key business initiatives. With 25 years of experience and a portfolio of top technology solution providers backing us, we work with senior executives at the world’s largest brands to derive a keen understanding of their business objectives to ensure they gain actionable solutions from our B2B summits, both for the challenges of today, and the strategic goals of tomorrow.

Our delegates are senior decision-makers at Fortune 500 and Global 2000 companies and our solution-provider partners include tech giants like Microsoft, Dell, Oracle, Google, HP, SAP and IBM to name a few. Our team is passionate about facilitating partnerships wherein the impact is felt by people all over the world and in every industry from technology to healthcare to oil and gas.